Information for Staff (Rover, Leader & Adult Volunteers)

Welcome Miners and Prospectors to the “Exploits on the Goldfields” Team!


Registration includes catering for the whole weekend, which includes Friday Lunch to Monday Breakfast. The fee is solely for catering!

You can register on our “Exploits on the Goldfields” Staff Registration Page.

Information & Communication

We have a dedicated Facebook Group for Adult Volunteers and Supporters for Hoadley Hide. This is open to anyone who is interested in supporting Hoadley Hide. It is not open to any Venturer Scout or Guide 14-17 given we will be sharing information that could give an unfair advantage to participants.

Event Structure

We are operating a number of different “Mining Operations Sites” (stunts) across the weekend along with the Venturer Overnight Camp (VOC) for the Venturers.  We are also providing catering for the weekend for all of our Staff – there will be a fee required during registration, which is fully put into the catering.

We need your help to deliver the event, run the Mining Operations Sites and other supporting activities for Hoadley Hide – Exploits on the Goldfields.


Hoadley Hide 2021: Exploits on the Goldfields will be held at Barry’s Reef Scout Camp.

We will be camping on site at Barry’s Reef, with the Mining Operations Sites running on both Saturday and Sunday within the State Forest to the west of the campsite.

Barry’s Reef is a fairly basic Scout Camp with limited facilities, but a great open site for camping and operating our Base Camp for the weekend. The site will have facilities for all participants and staff throughout the weekend.

Join the Adult Supporters Facebook Group

“Exploits on the Goldfields” Roles

When you sign up, you will be asked for the role you’d like to undertake. For some roles there will be a space to provide some additional information or notes as to why you’d be suited for the role. Provide a bit of a summary of good ideas or items you’d bring to this role and how it will add to this exciting new event.

Hoadley Mining Company Staff Member

Formerly known as a Stunt Team Member, our Staff Members in the Hoadley Mining Company are responsible for ensuring our trainee miners (the Venturers/Ranger Guides) are adequately tested and prepared.

You will be assigned to a Mining Operations Site (stunt) with a Team Leader who is responsible for planning and delivering the Mining Operations Site. Your role is to undertake the assigned task in the site– it may be sign-in, leading the teams through the training exercises, or other tasks as required.

Hoadley Mining Company Team Leader

Your role as Team Leader  (Stunt Coordinator) is to produce and operate the Mining Operations Site with the theme assigned to your site and your team of Staff Members working alongside you.

Hoadley Mining Town Support Team

Running a Mining Town involves a lot of work to do! If you would like to assist, the Town Support Team involves assisting with waste management, site services, water supply, firewood collection and various other tasks.

Hoadley Mining Company Management

Working directly for Hoadley Mining Town Mayor Rowan Bentley, this role is for those who would like to help during our induction of new miners on the Friday morning of the Hide. Your role will be to help check off equipment, preparation, and induction documentation of our incoming miners.

There will also be a small number of staff required to assist Mayor Bentley with monitoring miner KPI’s (scoring) and other administration tasks throughout the weekend. This will be by appointment of the Mayor, but if you would be interested in this, please note it on your application.

Making it real!

Every Adult Supporter at Hoadley Hide 2021 will be issued two Hoadley Hide: Exploits on the Goldfields badges. We are aiming to have these available before the event and will be issued to the Team Leaders. We’d like you to sew one of the Mission to Mars badges on your Scout uniform to help promote Hoadley Hide 2021.

“Exploits on the Goldfields” will be set in an 1850’s era Gold Rush town, so your clothing/costumes should be appropriate to this. The more authentic and immersive your stunt is, including costumes, equipment, decorations, etc., the more the Venturers will enjoy it!

The Team Leaders will be provided electronic versions of the generic Hoadley Hide Logo and “Exploits on the Goldfields” logo for use in their Operations Sites too, along with a colour guide to help link your activities back to the primary theme of Exploits on the Goldfields!

Key Changes from Previous Hoadley Hide Events before 2017

Due to increasing regulatory requirements, we are unable to camp or stay in the forest. This year the Hide will continue to run with a dedicated overnight camp for Rovers & Staff. This is located in an area well away from the Venturer Camp but we will be sharing toilet/bathroom facilities.

To increase participation and interaction between our adult volunteers, we no longer require an entire crew to commit to operating stunts. The idea being that if you are unable to create a team to run a stunt, that you can still attend and work with other volunteers to operate a stunt.

In order to deliver an event with an overarching storyline that has some level of continuity we will be assigning the activities on each stunt. We will need your help with resources and equipment to run the stunt such as equipment available from your local Scout Group(s) or your crew den. Specialist equipment required for any stunts will be arranged by the Hide Management Team, but we may need some help with pickups and logistics.